Terms of Reference of the Presidential Search Committee (the “Search Committee”) will guide the search for UBC’s 15th President and Vice-Chancellor

a. To set up its own procedures on the understanding that the search and the Search Committee’s deliberations will be strictly confidential.
b. To develop, following consultation with the University community, the criteria to be used by the Search Committee to evaluate candidates, and to recommend a candidate to the UBC Board of Governors (the “Board”) for approval. Only if the Board does not accept such recommendation shall the Search Committee submit a second or further recommendation as may be required.
c. To coordinate the recruitment and evaluation of candidates, to receive nominations, to analyze the suitability of candidates, and to interview candidates.
d. To report, in general terms, at each meeting of the Board held during the search process on the progress of the Search Committee’s work.
e. To submit its recommendation to the Board in a timely fashion.

Committee Composition*

The Search Committee shall be chaired by the Chancellor of the University, and shall be composed of 21 members, including the Chair, as follows:

1. Three (3) external members of the Board, selected by the Executive Committee of the UBC Board of Governors (the “Executive Committee”) after consultation with the Board;
2. Two (2) members elected by the Vancouver Senate, and one (1) member elected by the Okanagan Senate;
3. Two (2) faculty members elected by and from faculty members in the bargaining unit having their primary appointments at the Vancouver campus, and one (1) faculty member elected by and from faculty members in the bargaining unit having their primary appointments at the Okanagan campus (with the Vancouver Division and the Okanagan Division of the Faculty of Applied Science being treated as a Vancouver Faculty and an Okanagan Faculty respectively);
4. Two (2) Deans selected by and from the Vancouver Committee of Deans and one (1) Dean selected by and from the Okanagan Deans’ Council (with the Dean of the Faculty of Applied Science being treated as a Dean from the Vancouver Committee of Deans rather than a Dean from the Okanagan Dean’s Council);
5. Three (3) students: one (1) chosen by the UBC Vancouver Alma Mater Society Student Council, one (1) student chosen by the Graduate Student Society, and one (1) chosen by the UBC Students’ Union Okanagan;
6. Two (2) members appointed by the Board of Directors, alumni UBC;
7. One (1) member elected by and from UBC’s management and professional staff;
8. One (1) member elected by and from Vancouver unionized staff; and,
9. One (1) member elected by and from Okanagan unionized staff.

*If a member of the Search Committee ceases to be a member of the constituency from which he or she was appointed, the Executive Committee shall determine whether he or she should continue on the Committee. If there is a vacancy on the Search Committee, it shall be filled by the Executive Committee from the constituency from which the vacancy arises.

Committee Secretary

The Secretary to the Board of Governors shall function as the Secretary to the Search Committee but will not be a member of the Search Committee.

Confidentiality of Proceedings

It is a condition of membership of the Search Committee that its deliberations and all matters pertaining to its proceedings will be strictly confidential. Acceptance of membership constitutes an undertaking to adhere strictly to this condition.

Orientation

All members of the Search Committee will be provided with an orientation session to establish expectations and responsibilities of the individuals on the Search Committee and of the Search Committee as a whole.

Quorum

Search Committee meeting quorum shall be 60% of the members of the Search Committee attending in person or by telephone.

Members of the Search Committee are expected to make best effort to attend all meetings to ensure that the Committee’s deliberations have full engagement and thorough continuity.

Candidate Profile/Criteria

The Search Committee shall establish the criteria to be used in evaluating candidates and will recommend its selected candidate to the Board for consideration and approval.

Search Timeline

The Search Committee shall engage in a comprehensive consultative process that engages students, faculty, staff and alumni in the search for the President and Vice-Chancellor. However, the Search Committee will endeavor to make its recommendation to the Board in a timely manner that will ensure the continuity of leadership to succeed the Interim President and Vice-Chancellor term whose will be expiring June, 2016.

Search Scope

The search will be international in scope. The Search Committee will have overall responsibility for the recruitment and evaluation of candidates.

Search Consultant

A professional search consultant will be employed by the University to assist the Search Committee with recruitment of candidates. The Executive Committee will review proposals received, interview potential search firms, and recommend a consultant for consideration and approval by the Search Committee.

Procedures

The Search Committee shall develop its own procedures on the understanding that all proceedings and transactions shall be conducted in strict confidence.

The Search Committee may establish subcommittees for any purposes it thinks appropriate.

It will be important for the Board to be regularly informed on the progress that the Search Committee is making; therefore, the Chair of the Search Committee shall provide a report at each Board meeting, on the understanding that such reports will be made in general terms only, given the sensitivity and confidentiality of the Search Committee’s work.

Recommendation

The Search Committee shall identify, after its deliberations, a candidate whom it recommends via the Executive Committee to the Board for appointment as President and Vice-Chancellor of the University. Only if the Board does not approve the Search Committee’s recommendation shall the Search Committee recommend a second or further candidate as may be necessary.

Terms of the President and Vice-Chancellor Appointment

In consultation with the professional executive search consultant, the Executive Committee shall establish contract parameters and compensation for the successful candidate. The Search Committee shall not have the responsibility of discussing contract provisions with candidates, excepting only that the Chair of the Search Committee shall review these parameters with all individuals on the short list prior to interviews.

The final terms for a contract will be approved by the Executive Committee, reporting fully to the Board.