TERMS OF REFERENCE
The purpose of the People, Community & International Committee Terms of Reference is to ensure that the responsibilities and expectations delegated to the People, Community & International Committee by the Board of Governors are clear and well defined.
The People, Community & International Committee has the primary role of monitoring and developing policies, principles and strategic plans in support of the University’s vision of creating a model university community that is vibrant, livable, and sustainable.
The People, Community & International Committee holds responsibility for:
|•||Ensuring compliance with statutory responsibilities regarding students, faculty and staff.|
|•||Developing and recommending to the Board of Governors policies, principles and the strategic plan to attract and retain outstanding faculty, students and staff.|
|•||Seeking to establish an equitable environment that celebrates diversity, respects difference, and ensures that all may achieve their highest potential.|
|•||Promoting, securing and maintaining relationships with the many external communities on and off campus, and internationally. Alumni are an external community of particular significance. The vital importance of global citizenship and building requisite global learning, research, and related links to alumni, universities, businesses and governments represent other areas of interest and responsibility for the Committee.|
|•||Developing and recommending to the Board of Governors policies, principles and strategic plan in that connection; ensuring that these policies, principles and strategic plans are appropriately maintained.|
|•||Monitoring UBC’s diverse efforts to internationalize its learning and research environments.|
Without limiting the general responsibilities described above, the People, Community & International Committee shall:
|1.||Review, monitor and recommend policies and actions that discharge the University’s responsibilities under the University Act relating to its students, faculty, staff and alumni.|
|2.||Review, monitor and recommend to the Board of Governors policies and actions pertaining to the environment, safety, health and welfare (physical or otherwise) of students, faculty and staff.|
|3.||Review, monitor and recommend to the Board of Governors policies and actions that will affect the recruitment, retention and recognition of outstanding students, faculty and staff, and the support and engagement of alumni.|
|4.||Review, monitor and recommend to the Board of Governors policies and actions that will enhance the University’s sense of community such as through the organization of space and the environment.|
|5.||Review, monitor and recommend to the Board of Governors for approval all University endowments recommended by either Senate for academic purposes, including the provision of chairs, endowments, institutes, fellowships, scholarships, exhibitions, bursaries and prizes.|
|6.||Review, monitor and recommend to the Board of Governors policies and actions pertaining to student financial support.|
|7.||Review, monitor and recommend to the Board of Governors policies and actions that will enhance the University’s domestic and international relations with government at the federal, provincial and local levels, and its various communities.|
|8.||Advise the Board of Governors on collaborations with local and regional communities and post-secondary institutions (such as Great Northern Way) that foster intellectual, social, cultural and economic development and innovation.|
|9.||Advise the Board of Governors on ways to connect alumni with each other and the University and to serve alumni.|
|10.||Recommend to the Board of Governors accountability measures and strategies that enhance the reputation of the University by informing the public of the University’s mission and operations in a manner that conforms with its values and legal obligations.|
|11.||Advise the Board of Governors on short- and long-term goals and strategic actions (including communications) to influence perceptions of UBC by governments, the media, and the University’s internal and external communities, including those abroad.|
|12.||Review, monitor and recommend to the Board of Governors policies and action that will enhance the significance of the University through media communications, marketing strategies and its association with the general community through the use of names, logos, signs and marks associated with the University.|
|13.||Recommend to the Board of Governors actions that will enhance the relationship of UBC with its domestic and global communities through the use of unique resources such as the Museum of Anthropology, Nitobe Gardens, Chan Centre, the Botanical Gardens, Athletics facilities and Conferences.|
|14.||Advise and assist the President (through the Board of Governors) in advancing the goals of the University’s strategic plan.|
|15.||Review, monitor and recommend to the Board of Governors policies and actions that will enhance relationships with the University Neighbourhoods Association (UNA) and University Town community.|
|16.||Report to the Board of Governors on community matters in off-campus facilities such as the campuses on Great Northern Way and at Robson Square.|
A summary of each People, Community & International Committee meeting is circulated to each Board member, generally within two business days of the Committee meeting.
MEMBERSHIP & PROCEDURES
Membership of the People, Community & International Committee shall consist of at least six (6) Board members, including the Board Chair, the Chancellor and the President, plus one external Board member, one student member, and one staff member.
The Chair of the Board of Governors should appoint People, Community & International Committee members with the assistance of the President, based on qualifications and interest, and to avoid potential conflicts of interest.
Appointments are made for a one-year term, with annual renewal.
MEETINGS & QUORUM
The People, Community & International Committee meets prior to each regularly scheduled Board of Governors meeting and in addition may meet at the call of the Committee Chair as required.
Attendance by 50% of People, Community & International Committee members is required to establish quorum.