The purpose of the Property & Planning Committee Terms of Reference is to ensure that the responsibilities and expectations delegated to the Property & Planning Committee by the Board of Governors are clear and well defined.
The Property & Planning Committee is a Standing Committee of the UBC Board of Governors, with the primary role of ensuring that the University’s property development and management is carried out in accordance with adopted policies, principles and strategies.
Without limiting the general responsibilities as described above, the Property & Planning Committee shall:
|1.||Review, monitor, recommend and initiate policies to the Board that enhance the University’s property development and management including, but not limited to land use, physical planning, use of space, development objectives and endowment wealth creation from long-term leasing to ensure alignment to the needs of the University.|
|2.||Advise the Board of Governors on the exercise of its powers relating to the management, administration, and control of the real property of the University as described in the University Act (with specific emphasis on Lieutenant Governor In Council approvals where required) and the Municipalities Enabling & Validating Act.|
|3.||Oversee performance and management of UBC Properties Trust.|
|4.||Provide capital project oversight for projects over $2.5 million; receive reports of projects less than $2.5 million.|
|5.||Oversee assurance of project funding sources and approval of budgets through the Board-approved project management process.|
|6.||Review and make recommendations regarding the acquisition or disposal of real property, whether by purchase, sale, leases over five (5) years or greater than $2 million, or other transfer; and the acquisition or construction of new space, the major renovation of existing space, or the decommissioning or disposition of existing space.|
|7.||Review, monitor and recommend to the Board of Governors campus plans, master development agreements, comprehensive community plans, land use plans and neighbourhood plans; identify the impact of any of the above plans on the community.|
|8.||Advise the Board of Governors on aspects of municipal and municipal-like governance related to development and management of property and infrastructure; including development permit boards, urban design panels, infrastructure impact charges, community amenity charges and other development protocols.|
|9.||Review, monitor and recommend to the Board of Governors the capital plan for buildings and infrastructure, as well as annual minor capital and cyclical maintenance budgets.|
|10.||Review, from time to time as the Committee deems appropriate, the administrative structures, policies and practices in place to ensure the ongoing health and safety of utilities and physical plant, including grounds, buildings and infrastructure and recommend, as appropriate, changes in policy or practices arising from this review.|
|11.||Review, monitor and make recommendations to the Board of Governors in support of sustainability efforts, including utilities usage, waste management, transportation planning, etc.|
|12.||Review, monitor and make recommendations to the Board of Governors regarding the aesthetics of the campuses, including landscaping and signage.|
|13.||Advise and recommend for adoption by the Board of Governors matters pertaining to the control of vehicular and pedestrian traffic on University campuses.|
|14.||Review off-campus property initiatives.|
A summary of each Property & Planning Committee meeting is circulated to each Board member, generally within two business days following the Committee meeting.