People, Community & International Committee

Approved June 2020

1. MANDATE

1.1 Pursuant to section 27(2)(c) of the University Act, the UBC Board of Governors (the “Board”) has established a standing committee of the Board to address people, community, and international related matters (the “People, Community & International Committee”).
1.2 The People, Community & International Committee considers matters relating to UBC’s desire to attract, engage, and retain a diverse and inclusive community of outstanding students, faculty, and staff, and to engage with its alumni and the local and global communities for purposes of:
1.2.1 providing recommendations to the Board where Board decisions are required or where the People, Community & International Committee otherwise considers it desirable to make recommendations;
1.2.2 making decisions on behalf of the Board where the Board has delegated authority to the People, Community & International Committee to do so; and,
1.2.3 considering any reports submitted for information and responding to any requests from the UBC administration for advice and input;
(collectively, the “Mandate”).
1.3 Appendix A of these Terms of Reference sets out some examples of matters that fall within the Mandate. This list is provided for illustrative purposes only and is not intended to be exhaustive or constrain in any way the definition of the Mandate set out in section 1.2.

2. DELEGATED AUTHORITY

2.1 The People, Community & International Committee hereby has the authority to make the following decisions on behalf of the Board:
2.1.1 to approve the deaccessioning of works of art or cultural materials that may be recommended to the Board pursuant to the Deaccessioning Policy;
2.1.2 to approve the plans setting out UBC’s strategy for achieving UBC’s desire to attract, engage, and retain a diverse and inclusive community of outstanding students, faculty, and staff, and to engage with its alumni and the local and global communities, which at the time of approval of these Terms of Reference, include the Inclusion Action Plan and the Wellbeing Strategic Framework; and
2.1.3 to approve recommendations from the UBC administration regarding naming of campus facilities.

3. COMPOSITION

3.1 In addition to the ex officio members as required by the Committee Meeting Rules and Practices, the People, Community & International Committee will have seven members, all of whom are to be selected in accordance with the Board Meeting Rules and Practices and the Committee Meeting Rules and Practices as may be amended from time to time. Those additional members include:
3.1.1 at least one elected student Governor;
3.1.2 one elected faculty Governor; and,
3.1.3 one elected staff member Governor.
APPENDIX A – PEOPLE, COMMUNITY & INTERNATIONAL COMMITTEE MANDATE

Further to section 1.3 of the People, Community & International Committee Terms of Reference, the following sets out examples of matters that fall within the Mandate:

a) Board Policies for which responsibility has been assigned to the People, Community & International Committee by the Governance Committee pursuant to its Terms of Reference
b) people, community, and international-related objectives within UBC’s strategic plan

  1. Inclusion Action Plan
  2. Wellbeing Strategic Framework
  3. International Plan
c) compliance responsibilities relating to UBC students, faculty, staff, and alumni

  1. reporting and review cycles with respect to the Sexual Misconduct Policy including the work of the Sexual Violence Prevention and Response Office and Investigations Office
  2. reporting regarding equity
d) recruitment, retention, and recognition of outstanding and diverse students, faculty, and staff

  1. enrolment reporting
  2. faculty and staff demographics
  3. equity, diversity and inclusion strategies including through the work of the Equity & Inclusion Office
  4. surveys and data related to retention
  5. mental health and wellbeing
  6. campus safety and security
e) alumni engagement and fundraising

  1. fundraising campaigns
  2. Development and Alumni Engagement annual reports
  3. Alumni UBC Activity and Annual Reports
f) student experience

  1. student financial support
  2. housing
  3. health and wellbeing
  4. orientations
  5. careers
  6. emergency action plans
g) domestic and international relations at the federal, provincial, and local levels

  1. lobbying plans and updates
  2. community matters in off-campus facilities (Robson Square, Great Northern Way)
h) relationships with on-campus, local, domestic and global communities

  1. the development of thriving university communities
  2. community aspects of the University Neighbourhoods Association
i) reputation, optics, communications, public perception, and impact

  1. surveys
  2. communications strategies
  3. media campaigns

Visit the Repository of Board of Governors Policies, Procedures, Rules and Guidelines to view Board Meetings Policy (GA8) and associated Meeting Rules and Practices.