November-December 2019

The UBC Board of Governors Secretariat is the official copy holder for files of the UBC Board of Governors; materials are provided for information only.

AGENDAS / MATERIALS MAY CHANGE WITHOUT NOTICE – please check this website regularly for updates.

Unless noted otherwise on the agenda, meetings are generally held in the Robert H. Lee Family Boardroom in the Robert H. Lee Alumni Centre (6163 University Boulevard map).

Parking is available at the Health Sciences Parkade (2250 Health Sciences Mall map).

PDF icon Nov-Dec 2019 Meeting Schedule

Board of Governors
 AGENDA – December 5, 2019
  Presentation: Graduate Student Society
1.2 Shaping UBC’s Next Century Implementation Progress Update: Faculty of Land & Food Systems
1.3
 UBC Sustainability: Current Status and Strategic Opportunities
1.6 Acting President Policy GA1
2.1 Transfer of Trek Endowment to Sustainable Future Pool
3.1 Gateway Building (Nursing, Kinesiology, UBC Health, Integrated Health Services)
3.2 Arts Student Centre
3.3 UBC Robson Square Tenant Improvements – Lease Renewal Update
3.4 Sustainability Annual Report 2018-2019
4.1 Review of Endowment Spending Rate – Main Endowment Pool
4.2 Integrated Renewal Program (IRP)
4.3 Tuition 2020-2021
4.4 Non-Instructional Fees 2020-2021
4.5 UBC Okanagan Academic Capital Projects Update
4.6 Budget Process Overview
4.7 Review of Absolute Return Strategies (ARS) Program – Main Endowment Pool
5.1 Regulatory Framework Policy GA2
7.1 UBC Library Strategic Framework
7.2 Open Educational Practices at UBC
8.1 Inclusion Action Plan
8.2 UBC International Strategy
8.3 At-Risk Behaviour Policy SC13 – Proposed Amendment
8.4 Sexual Misconduct Policy SC17 – Proposed Amendment
8.5 Retaliation Policy SC18 – Proposed New Policy
8.6 Development & Alumni Engagement Q2 2019-2020 Progress Report
8.7 Child Care Update
9.1 Cash Handling Policy FM3
American Foundation for UBC | Annual General Meeting

 

Audit Committee
 AGENDA – November 19, 2019
2. Cash Handling Policy FM3
3.
 Audit Committee Terms of Reference

 

Endowment Responsible Investment Policy Committee AGENDA – November 22, 2019
2.
 UBCC350 Presentation
3. Responsible Investing Approach Update
4.
 Transfer of Trek Endowment to Sustainable Future Pool

 

Governance Committee AGENDA – November 22, 2019
2. Board and Committee Meeting Rules and Practices – Amendments
3. Streamlining Submissions and Presentations to the Board
4.
 Regulatory Framework Policy (GA2 – Administration of Policies)
5.
 Amendments to Board Committee Terms of Reference

 

Housing Action Plan Working Group (9th Floor Henry Angus Building) AGENDA – November 25, 2019
1. Options for Accelerating Delivery of Faculty Staff Rental Units

 

Employee Relations Committee AGENDA – November 26, 2019
3. Committee Terms of Reference – Amendments

 

Executive Committee AGENDA – November 26, 2019
3. Committee Terms of Reference – Amendments

 

Finance Committee AGENDA – November 26, 2019
2.
 UBC Investment Management Trust (UBC IMANT) Portfolio Review Q3 2019
4.
 Review of Endowment Spending Rate – Main Endowment Pool
5.
 Transfer of Trek Endowment to Sustainable Future Pool
6.
 Integrated Renewal Program
7.
 Tuition 2020-2021
8.
 Non-Instructional Fees 2020-2021
9.
 Staff Pension Plan (SPP) Statement of Investment Policies and Procedures
10. Committee Terms of Reference – Amendments
11.
 UBC Okanagan Academic Capital Projects Update
12. Budget Process Overview
13.i UBC Investment Management Trust Inc. Annual Financial Statements
13.ii UBC Properties Investments Ltd Annual Financial Statements
13.iii Great Northern Way Campus Trust Annual Financial Statements
13.iv TRIUMF Annual Financial Statements
13.v UBC Foundation Annual Financial Statements
13.vi University Neighbourhoods Association Annual Financial Statements
13.vii The Neighbours’ Fund Annual Financial Statements
14. Endowment Status Report
15. Capital Projects Update
16 Board 4 Post-Completion Reports
17. Review of Absolute Return Strategies (ARS) Program – Main Endowment Pool

 

Indigenous Engagement Committee AGENDA – November 26, 2019
2.
 Indigenous Legal Studies, Allard School of Law
3.
 Student Perspective (ILS, Allard School of Law)
5. Committee Terms of Reference – Amendments

 

Learning & Research Committee AGENDA – November 26, 2019
2.
 Academic Presentation: Department of Anthropology
Academic Presentation: Language and Literacy Education
4.
 UBC Library Strategic Framework
5.i
 September 26, 2019 UBC Okanagan Senate
5.ii
 September 18, 2019 UBC Vancouver Senate
5.iii
 October 16, 2019 UBC Vancouver Senate
5.iv October 24, 2019 UBC Okanagan Senate
6.
 Memorandum of Understanding between UBC, the University of Stuttgart and the Max Planck Institute
7. Committee Terms of Reference – Amendments
8. Open Educational Practices at UBC
9. Establishment of New Endowments

 

People, Community & International Committee AGENDA – November 26, 2019
2.
 Inclusion Action Plan
3.
 UBC International Strategy
4.
 At-Risk Behaviour Policy SC13 – Proposed Amendment
5.
 Sexual Misconduct Policy SC17 – Proposed Amendment
6.
 Retaliation Policy SC18 – Proposed New Policy
7.
 Naming of Campus Facilities
8. Committee Terms of Reference – Amendments
9.
 Development & Alumni Engagement Q2 2019-2020 Progress Report
10. Child Care Update
11. Notable Distinctions | Teaching, Research, Service
12. alumni UBC Activity Report

 

Property Committee AGENDA – November 26, 2019
2.
 Gateway Building (Nursing, Kinesiology, UBC Health, Integrated Health Services)
3.
 Arts Student Centre
7.
 UBC Robson Square Tenant Improvements – Lease Renewal Update
8. Committee Terms of Reference – Amendments
9.
 Capital Projects Update
10. Board 4 Post-Completion Reports
11. Sustainability Annual Report 2018-2019
12. Advisory Urban Design Panel Report
13. Development Permit Board Annual Report

 

UPCOMING MEETINGS

Board of Governors meetings are held on the Vancouver campus unless otherwise indicated; Committee meetings are virtual unless otherwise indicated.

Meeting dates may change without notice.

2024

Mon, Jun 10 Committee Meetings
Tues, Jun 11 Committee Meetings
Tues, Jun 18 Audit Committee Meeting
Thurs, Jun 27 Board of Governors Meeting
UBC Okanagan
Wed, Sep 11 Committee Meetings
Thurs, Sep 12 Committee Meetings
Tues, Sep 17 Audit Committee Meeting
Wed, Sep 25 Board of Governors Meeting
Wed, Nov 20 Committee Meetings
Thurs, Nov 21 Committee Meetings
Tues, Nov 26 Audit Committee Meeting
Thurs, Dec 5 Board of Governors Meeting
 

2025

Wed, Jan 29 Board of Governors Meeting Virtual
Wed, Feb 12 Finance Committee Meeting
Tues, Mar 11 Committee Meetings
Wed, Mar 12 Committee Meetings
Thurs, Mar 13 Audit Committee
Fri, Mar 28 Board of Governors Meeting
Wed, Jun 11 Committee Meetings
Thurs, Jun 12 Committee Meetings
Tues, Jun 17 Audit Committee Meeting
Thurs, Jun 26 Board of Governors Meeting
UBC Okanagan
Wed, Sep 10 Committee Meetings
Thurs, Sep 11 Committee Meetings
Tues, Sep 16 Audit Committee Meeting
Wed, Sep 24 Board of Governors Meeting
Mon, Nov 17 Committee Meetings
Tues, Nov 18 Committee Meetings
Mon, Nov 24 Audit Committee Meeting
Thurs, Dec 4 Board of Governors Meeting