September 2024

The UBC Board of Governors Secretariat is the official copy holder for files of the UBC Board of Governors; materials are provided for information only. AGENDAS / MATERIALS MAY CHANGE WITHOUT NOTICE – please check for updates.

PDF icon September 2024 Meeting Schedule
Camera Icon September 25, 2024 Board of Governors Webcast
BOARD OF GOVERNORS | September 25, 2024 AGENDA
1.5 Recognition of Student Athletes
1.6 UBC Student Union Presentations
2.1 Streamlining of Board Policy Requirements – No Feedback for Discussion
2.2 Streamlining of Board Policy Requirements – Feedback for Discussion
3.2 Items forwarded from the Vancouver Senate
3.3 Fighting Against Forced Labour and Child Labour in Supply Chains Act Reporting Requirement and Delegation of Signing Authority
4.1 Proposed Amendment: Retired Faculty Appointment Policy (AP1)
5.1 Dissolution of the Subcommittee to Review the Board’s Committee Structure
6.1 UBC Sauder School of Business Power House Expansion Project – Board 3
7.1 Sexual Misconduct Policy (SC17) Amendment
8.1 Standing Committee Assignments
8.2 Action Items Status Report
8.3 Advanced Therapeutics Manufacturing Facility (ATMF) at Gateway North CFI Project – Board 1 & 2 and Tenant Improvements
9.1 Memorandum from Committee Chair – Items considered at the September 17, 2024 Audit Committee meeting
10.1 Memorandum from Committee Chair – Items considered at the September 11, 2024 Employee Relations Committee meeting
11.1 Memorandum from Committee Chair – Items considered at the September 12, 2024 Finance Committee meeting
12.1 Memorandum from Committee Chair – Items considered at the September 12, 2024 Governance Committee meeting
13.1 Memorandum from Committee Chair – Items considered at the September 11, 2024 Indigenous Engagement Committee meeting
14.1 Memorandum from Committee Chair – Items considered at the September 11, 2024 Learning & Research Committee meeting
15.1 Memorandum from Committee Chair – Items considered at the September 11, 2024 Property Committee meeting
16.1 Memorandum from Committee Chair – Items considered at the September 12, 2024 Executive Committee meeting

 

Audit Committee | September 17, 2024 AGENDA | MINUTES
2. Streamlining of Board Policy Requirements (No Feedback Requiring Discussion)
3. Streamlining of Board Policy Requirements (Feedback For Discussion)
4. Policy Priorities: Update on the Status of Board Policies assigned to the Committee

 

Employee Relations Committee | September 11, 2024 AGENDA | MINUTES
4. Proposed Amendment: Retired Faculty Appointment Policy (AP1)
5. Report on Appointments and Reappointments of the Teaching Staff
6. Streamlining of Board Policy Requirements (No Feedback Requiring Discussion)
7. Streamlining of Board Policy Requirements (Feedback For Discussion)
8. Policy Priorities: Update on the Status of Board Policies assigned to the Committee

 

Executive Committee | September 12, 2024 AGENDA | MINUTES
3. Proposed Policy Amendment: Sexual Misconduct Policy (SC17)
5. UBC Sexual Violence Prevention & Response Office 2024 Annual Report
6. Investigations Office Annual Report (July 1, 2023 – June 30, 2024)
7. Human Rights Annual Report 2023-2024
8. Streamlining of Board Policy Requirements (No Feedback Requiring Discussion)
9. Streamlining of Board Policy Requirements (Feedback For Discussion)
10. Policy Priorities: Update on the Status of Board Policies assigned to the Committee

 

Finance Committee | September 12, 2024 AGENDA | MINUTES
3. UBC Investment Management Investment Report
4. Integrated Renewal Program (IRP) Student – Update
5. Student Affordability Task Force High-Level Overview
6. Tuition Engagement Approach FY 2025-2026
8. Program Fees – Haida Gwaii Semester
9. Endowment Variation Request: SHFE Fund and FHAFE Fund Terms of References
10. Endowment Variation Request: David and Brenda McLean Chair in Canadian Studies Endowment Fund
11. Annual Debt Report 2024
12. Capital Projects Update as at June 30, 2024
13. UBC Staff Pension Plan Audited Financial Statements and Annual Report 2023
14. Streamlining of Board Policy Requirements (No Feedback Requiring Discussion)
15. Streamlining of Board Policy Requirements (Feedback for Discussion)
16. Policy Priorities: Update on the Status of Board Policies assigned to the Committee
17. Non-Credit Credentials Approved under Delegated Authority 2024 Annual Report
18. Students’ Union of UBC Okanagan (SUO) Fieldhouse Fees
19. UBC Alma Mater Society (AMS) Fees – Correction
20. Committee Action Items Status Report

 

Governance Committee | September 12, 2024 AGENDA | MINUTES
3. Streamlining of Board Policy Requirements (No Feedback Requiring Discussion)
4. Streamlining of Board Policy Requirements (Feedback for Discussion)
5. Policy Priorities – Update on the status of Board Policies assigned to the Standing Committees

 

Indigenous Engagement Committee | September 11, 2024 AGENDA | MINUTES
No Documents

 

Learning & Research Committee | September 11, 2024 AGENDA | MINUTES
4. Notable Distinctions
5. Non-Credit Credentials Approved under Delegated Authority 2024 Annual Report
6. Report on Revision by the President to Procedures Associated with the Honorifics Policy (LR1)
7. Establishment of New Endowments
8. Streamlining of Board Policy Requirements (No Feedback Requiring Discussion)
9. Streamlining of Board Policy Requirements (Feedback For Discussion)
10. Policy Priorities: Update on the Status of Board Policies assigned to the Committee
11. Committee Action Items Status Report

 

Property Committee | September 11, 2024 AGENDA | MINUTES
3. UBC Sauder School of Business Power House Expansion Project – Board 3
4. Advanced Therapeutics Manufacturing Facility (ATMF) at Gateway North CFI Project – Board 1 & 2 and Tenant Improvements
5. Child Care at Orchard Commons – Board 2
6. Lower Mall Precinct (LMP) Student Housing Redevelopment – Phase 1 at St. John’s College – Update
7. Housing Action Plan Annual Report 2023-2024 (UBC Vancouver) Follow Up
10. University Boulevard Retail Leases – Gateway Building and School of Biomedical Engineering
11. FortisBC Statutory Right of Way: 1135 Alumni Avenue (x̌əl sic snpax̌nwixʷtn), Kelowna (UBC Okanagan)
12. Metro Vancouver Regional District Statutory Right of Way: Wreck Beach Trail 4
13. Capital Projects Update as at June 30, 2024
14. UBCV Campus Security – 2023 Report to Our Community
15. Streamlining of Board Policy Requirements (No Feedback Requiring Discussion)
16. Streamlining of Board Policy Requirements (Feedback For Discussion)
17. Policy Priorities: Update on the Status of Board Policies assigned to the Committee
18. Committee Action Items Status Report

 

UPCOMING MEETINGS

Board of Governors meetings are held on the Vancouver campus unless otherwise indicated; Committee meetings are virtual unless otherwise indicated.

Meeting dates may change without notice.

2024

Wed, Sep 25 Board of Governors Meeting
Wed, Nov 20 Committee Meetings
Thurs, Nov 21 Committee Meetings
Tues, Nov 26 Audit Committee Meeting
Thurs, Dec 5 Board of Governors Meeting
 

2025

Wed, Jan 29 Board of Governors Meeting Virtual
Wed, Feb 12 Finance Committee Meeting
Tues, Mar 11 Committee Meetings
Wed, Mar 12 Committee Meetings
Thurs, Mar 13 Audit Committee
Fri, Mar 28 Board of Governors Meeting
Wed, Jun 11 Committee Meetings
Thurs, Jun 12 Committee Meetings
Tues, Jun 17 Audit Committee Meeting
Thurs, Jun 26 Board of Governors Meeting
UBC Okanagan
Wed, Sep 10 Committee Meetings
Thurs, Sep 11 Committee Meetings
Tues, Sep 16 Audit Committee Meeting
Wed, Sep 24 Board of Governors Meeting
Mon, Nov 17 Committee Meetings
Tues, Nov 18 Committee Meetings
Mon, Nov 24 Audit Committee Meeting
Thurs, Dec 4 Board of Governors Meeting