November-December 2022

The UBC Board of Governors Secretariat is the official copy holder for files of the UBC Board of Governors; materials are provided for information only. AGENDAS / MATERIALS MAY CHANGE WITHOUT NOTICE – please check this website regularly for updates.

In accordance with the Board’s meeting rules, members of the public who wish to attend an open Board or Committee meeting must register at least two days in advance of the meeting. Please email board.secretariat@ubc.ca to register your attendance.

 

Board of Governors
 AGENDA – December 5, 2022
2.1 Tuition Engagement 2023-2024 and Student Affordability Task Force Update
2.2 2023-2024 Tuition and Non-Instructional Fees
3.1 Program Change Request: IRP Student
3.2 Sixth Modification and/or Addendum of UBC Okanagan Master Roads Agreement and Highway Reservation Agreement between UBC and the City of Kelowna
4.1 Main Endowment Pool Spending Rate FY2024
4.2 Trek Endowment Flat Spend FY2024
4.3 Peter Wall Legacy Fund – Reference Portfolio
5.1 UBC Downtown Kelowna Project Lease and Tenant Improvements Board 2+3 Conditional
6.1 Proposed Amendments to the Investigations Policy (SC8)
7.1 Proposed Repeal of Graduate Student Teaching Policy (AP7)
8.1 Standing Committee Membership as of November 8, 2022
8.2 Correspondence Received from the Alma Mater Society
9. Memorandum from Finance Committee Chair
10. Memorandum from Property Committee Chair
11. Memorandum from Governance Committee Chair
12. Memorandum from Employee Relations Committee Chair
13. Memorandum from Indigenous Engagement Committee Chair
14. Memorandum from Learning & Research Committee Chair
15. Memorandum from People, Community & International Committee Chair
16. Memorandum from Sustainability & Climate Action Committee Chair

 

Audit Committee
 AGENDA – November 21, 2022
3.
 Proposed Amendments to the Investigations Policy (SC8)

 

Advisory Committee on Campus Vision 2050 and Rapid Transit
 AGENDA – November 16, 2022
2. University Neighbourhoods Association – Presentation
3.
 Campus Vision 2050 and Housing Action Plan Ten‑Year Review
4. Land Development Model
5. Correspondence from Alma Mater Society of UBC Vancouver

 

Employee Relations Committee
 AGENDA – November 18, 2022
3.
 2021 Employment Equity Report
4. UBC Institutional Hybrid Work Program
5. Proposed Workplace Accommodation Policy (HR13)
6. Proposed Repeal of Graduate Student Teaching Policy (AP7)
7. Report on Revisions by the President to Procedures Associated Registrar/Librarian Extension Policy (AP13)
8. Update on Board Policies assigned to the Committee – Policy Priorities
9. Report on Revisions by the President to Procedures Associated with:  Academic Administrators Extension Policy (AP6) and Academic Administrators Appointment Policy (AP12)
10. Report on Revisions by the President to Procedures Associated with the Administrative AVPs Policy (AP15)
11. President’s approval of Administrative Associate Vice-President Appointments

 

Executive Committee
 AGENDA – November 18, 2022

 

Finance Committee
 AGENDA – November 17, 2022
3.
 UBC Investment Management Investment Report Q3 2022
4. Main Endowment Pool Spending Rate FY2024
5. Trek Endowment Flat Spend Policy
6. Tuition Engagement 2023-2024
7. 2023-2024 Tuition and Non-Instructional Fees
8. 2023-2024 Budget Process Overview and Key Assumptions
9. Integrated Renewal Program (IRP) Student – Update
10. Endowment Variation: Clay Gillespie Rogers Group Financial Bursary Endowment Fund
11. Endowment Variation: Dr. Chew Wei Memorial Professorship and Memorial Chair in Gynaecologic Oncology
12. Endowment Name Change, Variation, and Consolidation:  Maurice Young Chair in Applied Ethics Endowment Fund and the Mary and Maurice Young Professorship in Applied Ethics Endowment Fund
13. Endowment Status Report as at September 30, 2022
14. Integrated Service Centre Update
15. UBC-Controlled, Affiliated or Related Organizations, Major Campus Tenancies, Off-Campus Properties Annual Report
16. Exemption to the Term Investments Policy (FM9)
17. Correspondence from the Alma Mater Society of UBC Vancouver

 

Governance Committee
 AGENDA – November 18, 2022
3. Discussion of Policy Development Committees
4. Working Group on Nominations for Board of Governors Appointments
5. Approval of Committee Minutes on Consent Agendas
6. Classification of Agenda Items in Open, Closed and In Camera Sessions
7.
 Dissolution of the Academic Renewal Working Group
8. Policy Priorities

 

Indigenous Engagement Committee
 AGENDA – November 18, 2022
3. Indigenous Strategic Initiatives Fund 2021-2022

 

Land Use & Operational Sustainability Committee
 AGENDA – November 16, 2022
3.
 Proposed Amendment to the Chancellor Place Neighbourhood Plan
4. Proposed Updates to Residential Environmental Assessment Program (REAP) Version 3.3

 

Learning & Research Committee
 AGENDA – November 17, 2022
3. Update on Actions from the ‘Beyond COVID’ Consultations for Teaching and Learning
4. UBC Dimensions Project Update
5.   i. Vancouver Senate September 19, 2022
 ii. Okanagan Senate September 29, 2022
iii. Vancouver Senate October 19, 2022
6.
 Update on Board Policies assigned to the Committee – Policy Priorities
7. Establishment of New Endowments

 

 People, Community & International Committee
 AGENDA – November 17, 2022
3.
 alumni UBC Annual Update
4. Strategic Equity and Anti-Racism (StEAR) Framework
5. Proposed Amendments to the Naming Policy (GA6)
6. Focus on People 2025 Update
7. Development & Alumni Engagement FY23 Q2 Campaign Progress Report
8. Clerical Revision to the Brand Identity Policy (GA7)
9. Update on Board Policies assigned to the Committee – Policy Priorities
10.   i. Notable Distinctions | Service, Research, Teaching – September 2022
 ii. Notable Distinctions | Service, Research, Teaching – November 2022

 

 Property Committee
 AGENDA – November 18, 2022
3.
 UBC Downtown Kelowna Project Lease and Tenant Improvements Board 2 + 3 Conditional
4. Food & Beverage Innovation Centre (FBIC) (UBC Vancouver) Board 3
6. Proposed Amendment to the Chancellor Place Neighbourhood Plan
7. Campus Vision 2050 and Housing Action Plan Update
8. UBC Advisory Urban Design Panel (AUDP) Annual Report 2022
9. Development Permit Board (DPB) Annual Report
10. Correspondence from Alma Mater Society of UBC Vancouver

 

 Sustainability & Climate Action Committee
 AGENDA – November 17, 2022
3.
 Climate Action Plan 2030 and Zero Waste – Implementation Updates
4. Annual Sustainability Report FY 2021-22
5. Responsible Investing Update

UPCOMING MEETINGS

Please note: meeting dates may change without notice.

2023

Tues, Jan 31 Board of Governors Meeting
Thurs, Feb 16 Finance Committee
Thurs, Mar 16 Committee Meetings (incl. Audit)
Tues, Mar 21 Committee Meetings
Wed, Mar 22 Committee Meetings
Fri, Mar 31 Board of Governors Meeting
Tues, May 9 Board of Governors Meeting
Tues, Jun 13 Audit Committee Meeting
Wed, Jun 14 Committee Meetings
Thurs, Jun 15 Committee Meetings
Thurs, Jun 29 Board of Governors Meeting
Wed, Sep 13 Committee Meetings
Thurs, Sep 14 Committee Meetings
Thurs, Sep 19 Audit Committee Meeting
Wed, Sep 27 Board of Governors Meeting
Mon, Nov 20 Committee Meetings
Tues, Nov 21 Committee Meetings
Mon, Nov 27 Audit Committee Meeting
Tues, Dec 5 Board of Governors Meeting