February 2019

The UBC Board of Governors Secretariat is the official copy holder for files of the UBC Board of Governors; materials are provided for information only.

BOARD OF GOVERNORS (TELECONFERENCE) AGENDA – FEBRUARY 12, 2019*
Revised due to weather
1.2 Okanagan 2040 (Deferred)
1.3
 Research and Scholarship at UBC (Deferred)
2.1
 Sustainable Future Pool Spend Rate
2.2 Budget Outlook 2019-2020
3.1 Development Fee Adjustments and Amended Development and Building Regulations (UBC Vancouver)
4.1 Nechako Residence and Commons Block (UBC Okanagan)
Equity and Inclusion at UBC (Deferred)
4.4 Pacific Residence
4.5 Housing Action Plan 2018 Annual Progress Report
6.3 Policy 93 (Open, Closed and in camera Meetings of the Board of Governors and Standing Committees
7.1 Policy 15 (Smoking, Vaping and Sale of Tobacco-Related Products on Campus)
7.2 Employment Systems Review
8.1 February 8, 2019 Employee Relations Committee Meeting Report
8.2 February 8, 2019 Executive Committee Meeting Report
8.3 February 7, 2019 Finance Committee Meeting Report
8.4 February 7, 2019 Finance Committee and Learning & Research Committee Meeting Report
8.5 February 8, 2019 Governance Committee Meeting Report
8.6 February 8, 2019 Indigenous Engagement Committee Meeting Report
8.7 February 7, 2019 Learning & Research Committee Meeting Report
8.8 February 7, 2019 People, Community & International Committee Meeting Report
8.9 February 7, 2019 Property Committee Meeting Report
8.10 February 7, 2019 Property Committee and Finance Committee Meeting Report

 

Employee Relations Committee AGENDA – FEBRUARY 8, 2019
1. Open, Closed and Hybrid Searches

 

Executive Committee AGENDA – FEBRUARY 8, 2019
2. Open, Closed and Hybrid Searches

 

Finance Committee AGENDA – FEBRUARY 7, 2019
2i Financial Strategy Working Group Terms of Reference
2ii. Endowment Responsible Investment Policy Committee Terms of Reference
3. Sustainable Future Pool Spend Rate
4. Integrated Renewal Program Update
5. Policy 101 (Vending Machines on or in UBC Space)
8. Policy 113 (Endowment Management Policy)
9i. Endowment Variation Request – International Leader of Tomorrow Award
9ii. Endowment Variation Request – Hawa Patel Bursaries
10. Endowment Status Report
11.
 Report from Endowment Responsible Investment Policy Committee meeting

 

Finance Committee and Learning & Research Committee AGENDA – FEBRUARY 7, 2019
2. Non-Refundable Acceptance Deposit International DMD Students
3.
 Bachelor of Media Studies (BMS) and Juris Doctor (JD) Degree Programs – Clarification of International Undergraduate Per Credit Tuition Rates
4. Tuition Exemptions for Selected International Students
5. UBC Post Care Tuition Waiver Removal of Age Limit
6. Non-Refundable Acceptance Deposit MDS Program

 

Governance Committee
 AGENDA – FEBRUARY 8, 2019
2i. Employee Relations Committee Committee Terms of Reference
2ii. Housing Action Plan Working Group Terms of Reference
2iii. Financial Strategy Working Group Terms of Reference
2iv. Endowment Responsible Investment Policy Committee Terms of Reference
7.
 Policy 93 (Open, Closed and in camera Meetings of the Board of Governors)
8.
 Meeting Rules and Practices
9.
 Conflict of Interest Advisor Annual Report

 

Indigenous Engagement Committee AGENDA – FEBRUARY 8, 2019
2. Indigenous Research Support Initiatives (IRSI) Status and Future Plans
3.
 Indigenous Undergraduate Recruitment
4. University Demographics
5. Indigenous Engagement Committee Work Plan

 

Learning & Research Committee
 AGENDA – FEBRUARY 7, 2019
3.
 Policy 16 (Ownership and Use of UBC Equipment and UBC Support Services)
5i.
 Vancouver Senate Recommendations – November 21, 2018
5ii. Okanagan Senate Recommendations – November 22, 2018
5iii. Okanagan Senate Recommendations – December 13, 2018
5iv. Vancouver Senate Recommendations – January 16, 2019
6. Establishment of New Endowments
7i. Portfolio Opportunities and Challenges – Provost and Vice-President Academic
7ii. Portfolio Opportunities and Challenges – Vice-President Research & Innovation

 

People, Community & International Committee AGENDA – FEBRUARY 7, 2019
2. UBC Athletics and Recreation Strategic Plan and Implementation Update
3.
 Employment Systems Review
4. Undergraduate Experience Survey Diversity and Inclusion Model
5. First-Year Orientation and Transition
7. Policy 15 (Smoking, Vaping and Sale of Tobacco-Related Products on Campus)
8. Annual Enrolment Report
9. Policy 131 (Sexual Assault and other Sexual Misconduct)
10. Notable Distinctions | Teaching, Research, Service
11. alumni UBC Activity Report

 

Property Committee AGENDA – FEBRUARY 7, 2019
2. Development Fee Adjustments and Amended Development and Building Regulations (UBC Vancouver)
3. TRIUMF Institute for Advanced Medical Isotopes (IAMI) Cyclotron
4. Report from Land Use Committee meeting

 

Property Committee and Finance Committee AGENDA – FEBRUARY 7, 2019
4. Housing Action Plan Working Group Terms of Reference
5. Housing Action Plan 2018 Annual Progress Report
6. Nechako Residence and Commons Block (UBC Okanagan)
7. Infrastructure Impact Charges (IICs) and Community Amenity Charges (CACs) Plan (UBC Vancouver)
8. Seismic Resilience Plan
9. Pacific Residence
10. Report from Housing Action Plan Working Group meeting
11. Capital Projects Update | Vancouver and Okanagan
12. Board 4 Report | Orchard Commons

 

Orientation for New Governors
 AGENDA – FEBRUARY 6, 2019

 

UPCOMING MEETINGS

Board of Governors meetings are held on the Vancouver campus unless otherwise indicated; Committee meetings are virtual unless otherwise indicated.

Meeting dates may change without notice.

2024

Wed, Sep 11 Committee Meetings
Thurs, Sep 12 Committee Meetings
Tues, Sep 17 Audit Committee Meeting
Wed, Sep 25 Board of Governors Meeting
Wed, Nov 20 Committee Meetings
Thurs, Nov 21 Committee Meetings
Tues, Nov 26 Audit Committee Meeting
Thurs, Dec 5 Board of Governors Meeting
 

2025

Wed, Jan 29 Board of Governors Meeting Virtual
Wed, Feb 12 Finance Committee Meeting
Tues, Mar 11 Committee Meetings
Wed, Mar 12 Committee Meetings
Thurs, Mar 13 Audit Committee
Fri, Mar 28 Board of Governors Meeting
Wed, Jun 11 Committee Meetings
Thurs, Jun 12 Committee Meetings
Tues, Jun 17 Audit Committee Meeting
Thurs, Jun 26 Board of Governors Meeting
UBC Okanagan
Wed, Sep 10 Committee Meetings
Thurs, Sep 11 Committee Meetings
Tues, Sep 16 Audit Committee Meeting
Wed, Sep 24 Board of Governors Meeting
Mon, Nov 17 Committee Meetings
Tues, Nov 18 Committee Meetings
Mon, Nov 24 Audit Committee Meeting
Thurs, Dec 4 Board of Governors Meeting