September 2019

The UBC Board of Governors Secretariat is the official copy holder for files of the UBC Board of Governors; materials are provided for information only.

AGENDAS / MATERIALS MAY CHANGE WITHOUT NOTICE – please check this website regularly for updates.

Unless noted otherwise on the agenda, meetings are generally held in the Robert H. Lee Family Boardroom in the Robert H. Lee Alumni Centre (6163 University Boulevard map).

Parking is available at the Health Sciences Parkade (2250 Health Sciences Mall map).

Board of Governors
 AGENDA – September 24, 2019
  UBC Vancouver Alma Mater Society and UBC Students’ Union Okanagan Presentation
1.2 UBC Okanagan 2040 Progress Update
1.3 UBC Okanagan Campus Planning Update
1.4 Strategic Plan Implementation Update: Cross-Campus Collaboration and Inter-Campus Mobility
1.5
 UBC Alma Mater Society (AMS) Student Society Fees
1.6
 Academic Renewal Working Group Terms of Reference
2.1
 Pacific Residence
2.2 Brock Commons Mixed-Use Housing Development
2.3 Arts Student Centre
2.4 Technology Enterprise Facility Expansion (TEF 4) Site Approval and Ministerial Consent To Lease
3.1 Trek Endowment Allocation to UBC Okanagan
3.2 Digital Research Infrastructure Project – Update
3.3 Tuition Discussion Preview / Consultation Process
4.1 Integrated Renewal Program (IRP)
5.1 Board Policies Designation of Responsible Executives
6.1 Indigenous Framework/Plan Resourcing
7.1 Graduate Students in the Research Enterprise
7.2 Program for Undergraduate Research Experience (PURE) Update
7.3 President’s Excellence Chairs Update
8.1 Policy 65 (Religious Holidays)
8.2 GA7 Visual Identity (Policy 94)
8.3 Addressing Food Insecurity at UBC
8.4 Equity & Inclusion Office and Employment Equity 2017-2018 Annual Reports
8.5 Student Housing Update
9.1 UBC Oversight of Non-UBC Use of Campus Facilities
10.1 Lease of portion of 1540 Innovation Drive to Kal Tire Ltd
10.2 UBC Traffic and Parking Rules
11.1 AP8 Deans Extension Policy and Policy AP5 Deans Appointment Policy

 

Employee Relations Committee AGENDA – September 10, 2019
1. Proposed Amendments to Dean’s Extension Policy (AP8) and Deans’ Appointment Policy (AP5)
2. Provost and Vice-President Academic, UBC Okanagan | Title Realignment
3. Committee Terms of Reference

 

Governance Committee AGENDA – September 10, 2019
3. Board Policy Designation of Responsible Executives
4. Committee Terms of Reference

 

Board of Governors
 AGENDA – September 12, 2019

 

Finance Committee AGENDA – September 12, 2019
2. Integrated Renewal Program (IRP)
3.
 Staff Pension Plan (SPP) Amendment No. 14
4i. Amendment: Watkinson Professorship for Environmental and Land Management Memorial Endowment Fund
4ii. Amendment: R.M. Middleton Endowment Fund
5. Committee Terms of Reference
6. UBC Annual Debt Report
7. UBC Investment Management Trust (UBC IMANT) Portfolio Review
8. Staff Pension Plan (SPP) Audited Financial Statements 2018
9. Staff Pension Plan (SPP) Report
10. Endowment Status Report

 

Finance Committee and Learning & Research Committee
 AGENDA – September 12, 2019
2.
 Trek Endowment – Allocation to UBC Okanagan
3. Tuition and Fees: Graduate Certificate in Aquaculture
4. Tuition Clarification: Faculty of Education Undergraduate Certificates
5. Digital Research Infrastructure Project Update
7. Tuition Discussion Preview / Consultation Process
8. Tuition Installment Schedule – Correction

 

Learning & Research Committee AGENDA – September 12, 2019
3.
 Program for Undergraduate Research Experience (PURE) Update
4. Research Excellence Clusters Update
5. Overview: Faculty of Creative & Critical Studies, UBC Okanagan
6. President’s Excellence Chairs
7. Graduate Students in the Research Enterprise
8. Committee Terms of Reference
9. Establishment of New Endowments

 

People, Community & International Committee AGENDA – September 12, 2019
2. Equity & Inclusion Office 2017-2019 Report
3.
 Addressing Food Insecurity at UBC
4. Policy 65 (Religious Holidays)
5. Policy GA7 Visual Identity
6. Naming of Campus Facilities
7. Student Housing Update
8. Committee Terms of Reference
9. Notable Distinctions | Teaching, Research, Service
10. alumni UBC Activity Report

 

PC&I Committee and Finance Committee
 AGENDA – September 12, 2019

 

PC&I Committee and Property Committee
 AGENDA – September 12, 2019
1. UBC Oversight of non-UBC Use of UBC Facilities
 

 

Property Committee AGENDA – September 12, 2019
2. Lease of portion of 1540 Innovation Drive to Kal Tire Ltd
3. UBC Traffic and Parking Rules
4. Committee Terms of Reference

 

Property Committee and Finance Committee
 AGENDA – September 12, 2019
2. Pacific Residence
3. Brock Commons Mixed-Use Housing Development
4. Arts Student Centre
5. Technology Enterprise Facility Expansion (TEF 4) Site Approval and Ministerial Consent To Lease
6. Capital Projects Update | UBC Vancouver and UBC Okanagan
7. Board 4 Close-Out Report – Brock Commons Tallwood House Student Residence
8. UBC-Controlled, Affiliated or Related Organizations, Major Campus Tenancies & Off-Campus Properties

 

Audit Committee
 AGENDA – September 18, 2019
1. Committee Terms of Reference

 

Executive Committee
 AGENDA – September 18, 2019
2. Acting President Policy (GA1)
3.
 Board Committee Terms of Reference (see individual Committees)

 

Endowment Responsible Investment Policy Committee
 AGENDA – September 18, 2019
3. Endowment Responsible Investment Approach

 

Indigenous Engagement Committee
 AGENDA – September 18, 2019
2.
 Academic Presentation: UBC Native Indian Teacher Education Program (NITEP)
3.
 Indigenous Framework/Plan Resourcing
4. Indigenous Engagement Committee Terms of Reference

 

UPCOMING MEETINGS

Board of Governors meetings are held on the Vancouver campus unless otherwise indicated; Committee meetings are virtual unless otherwise indicated.

Meeting dates may change without notice.

2024

Wed, Nov 20 Committee Meetings
Thurs, Nov 21 Committee Meetings
Tues, Nov 26 Audit Committee Meeting
Thurs, Dec 5 Board of Governors Meeting
 

2025

Wed, Jan 29 Board of Governors Meeting Virtual
Wed, Feb 12 Finance Committee Meeting
Tues, Mar 11 Committee Meetings
Wed, Mar 12 Committee Meetings
Thurs, Mar 13 Audit Committee
Fri, Mar 28 Board of Governors Meeting
Mon, Jun 2 Committee Meetings
Tues, Jun 3 Committee Meetings
Tues, Jun 17 Audit Committee Meeting
Fri, Jun 20 Board of Governors Meeting
UBC Okanagan
Wed, Sep 10 Committee Meetings
Thurs, Sep 11 Committee Meetings
Tues, Sep 16 Audit Committee Meeting
Wed, Sep 24 Board of Governors Meeting
Mon, Nov 17 Committee Meetings
Tues, Nov 18 Committee Meetings
Mon, Nov 24 Audit Committee Meeting
Thurs, Dec 4 Board of Governors Meeting