March 2025

The UBC Board of Governors Secretariat is the official copy holder for files of the UBC Board of Governors; materials are provided for information only. AGENDAS / MATERIALS MAY CHANGE WITHOUT NOTICE – please check for updates.

In accordance with the Board’s meeting rules, members of the public who wish to attend an open, in-person Board or Committee meeting must register by email to board.secretariat@ubc.ca at least two business days in advance of the meeting.  The number of visitors that can be accommodated at open meetings is limited by space availability; seating is allocated on a first-come, first-served basis.

PDF icon March 2025 Meeting Schedule

BOARD OF GOVERNORS | MARCH 28, 2025
 AGENDA
1.4 Student Affordability Task Force Report
1.5 2025-2026 UBC Budget
1.6 UBC Progress Report on the Indigenous Strategic Plan and UBCO Declaration on Truth and Reconciliation Commitments
1.7 Shaping UBC’s Next Century Strategic Plan Refresh – Update
3.1 Non-Refundable Deposit Dual Degree Master of Management at UBC Okanagan
3.2 Repeal of International Tuition Rate Exemption for Selected International Students
4.1 Renewal of Anthropology and Sociology (ANSO) Complex, UBC Vancouver – Board 2
4.2 Douglas T. Kenny Building Seismic Upgrades, UBC Vancouver – Board 1
5.1 Students’ Union of UBC Okanagan (SUO) Building Project Interim Commitment
5.2   i. Correspondence from the UBC Alma Mater Society (AMS) re 2025-2026 UBC Budget
 ii. Student Priorities for the 2025-2026 UBC Operating Budget
iii. Correspondence from the UBC Alma Mater Society (AMS) re Student Affordability Task Force Update
6.1 Memorandum from Committee Chair – Items Considered at the open session of the March 12, 2025 Employee Relations Committee Meeting
7.1 Memorandum from Committee Chair – Items Considered at the open session of the February 12, 2025 and March 12, 2025 Finance Committee Meetings
8.1 Memorandum from Committee Chair – Items Considered at the open session of the March 12, 2025 Governance Committee Meeting
9.1 Memorandum from Committee Chair – Items Considered at the open session of the March 11, 2025 Indigenous Engagement Committee Meeting
10.1 Memorandum from Committee Chair – Items Considered at the open session of the March 12, 2025 Learning & Research Committee Meeting
11.1 Memorandum from Committee Chair – Items Considered at the open session of the March 11, 2025 Property Committee Meeting
12.1 Memorandum from Committee Chair – Items Considered at the open session of the March 13, 2025 Executive Committee Meeting

 

Audit Committee | March 13, 2025
 AGENDA | MINUTES

 

Employee Relations Committee | March 12, 2025
 AGENDA | MINUTES
3. Employment Equity Annual Report
4. Workplace Experience Survey Results
6. Report on Revision by the President to Procedures associated with the Academic Administrators Appointment Policy (AP12) and the Academic Administrators Extension Policy (AP6)
7. Revision by the President to the Procedures Associated with the Administrative AVPs Policy (AP15)

 

Executive Committee | March 13, 2025
 AGENDA | MINUTES
4. Amendments to the Executive Committee Terms of Reference

 

Finance Committee | March 12, 2025
 AGENDA | MINUTES
3. 2025-2026 UBC Budget
4. UBC Investment Management (UBCIM) Investment Report
6. Tuition for New Program | Bachelor of Science, Major in Data Science
7. Non-Refundable Deposit Dual Degree Master of Management at UBC Okanagan
8. Repeal of International Tuition Rate Exemption for Selected International Students
9. Endowment Variation and Encroachment Requests: Forest Renewal BC Chair Endowment Funds
10. Student Society Fees – Students’ Union Okanagan of UBC (SUO)
11. University Neighbourhoods Association (UNA) 2025-2026 Budget
12. Capital Projects Update as at December 31, 2024

 

Governance Committee | March 12, 2025
 AGENDA | MINUTES
3. Amendments to the Board of Governors Manual
5. Update to Terms of Reference for the Executive Committee
6. Streamlining of Board Policy Requirements – After-Action Report

 

Indigenous Engagement Committee | March 11, 2025
 AGENDA | MINUTES
3. Presentation from First Nations House of Learning

 

Land Use & Operational Sustainability Committee | March 3, 2025
 AGENDA | MINUTES
3. Proposed Updates to Residential Environmental Assessment Program (REAP Version 4.0)

 

Learning & Research Committee | March 12, 2025
 AGENDA | MINUTES
3. 2024-2025 Annual Enrolment Report
4.i Recommendations from the February 2025 meeting of the Vancouver Senate, including 2025-2026 UBC Vancouver Undergraduate Enrolment Targets
4.ii Recommendations from the February 2025 meeting of the Okanagan Senate, including 2025-2026 UBC Okanagan Undergraduate Enrolment Targets
5. Shaping UBC’s Next Century Strategic Plan Refresh Priorities and Actions
6. Student Diversity Census Report
8. Recommendations from the Okanagan Senate – November 2024
9. Recommendations from the Vancouver Senate – November 2024
10. Recommendations from the Okanagan Senate – December 2024
11. Recommendations from the Vancouver Senate – December 2024
12. Recommendations from the Okanagan Senate – January 2025
13. Notable Distinctions
14. Establishment of New Endowments
15. Committee Action Items Status Report

 

Property Committee | March 11, 2025
 AGENDA
3. Renewal of Anthropology and Sociology (ANSO) Complex, UBC Vancouver – Board 2
4. Douglas T. Kenny Building Seismic Upgrades, UBC Vancouver – Board 1
5. 2025 Infrastructure Impact Charges (IIC) and Community Amenity Charges (CAC) Plan (UBCV)
6. Wesbrook Place Neighbourhood Plan Amendment – Key Elements of the Draft Plan (UBC Vancouver)
9. Capital Projects Update as at December 31, 2024
10. Board 4 Post-Completion Report: Hector J. MacLeod Building UBC Vancouver
11. Board 4 Post-Completion Report: Wesbrook Mall Phase 3 UBC Vancouver
12. Committee Action Items Status Report

 

UPCOMING MEETINGS

Board of Governors meetings are held on the Vancouver campus unless otherwise indicated; Committee meetings are virtual unless otherwise indicated.

Meeting dates may change without notice.

2025

Fri, Mar 28 Board of Governors Meeting
Wed, May 7 Board of Governors Meeting Virtual
Mon, Jun 2 Committee Meetings
Tues, Jun 3 Committee Meetings
Tues, Jun 17 Audit Committee Meeting
Fri, Jun 20 Board of Governors Meeting
UBC Okanagan
Wed, Sep 10 Committee Meetings
Thurs, Sep 11 Committee Meetings
Tues, Sep 16 Audit Committee Meeting
Wed, Sep 24 Board of Governors Meeting
Mon, Nov 17 Committee Meetings
Thurs, Nov 20 Committee Meetings
Mon, Nov 24 Audit Committee Meeting
Thurs, Dec 4 Board of Governors Meeting
 

2026

Wed, Jan 28 Board of Governors Meeting Virtual
Wed, Feb 11 Finance Committee Meeting
Tues, Mar 17 Committee Meetings
Thurs, Mar 19 Committee Meetings
Wed, Mar 18 Audit Committee Meeting
Tues, Mar 31 Board of Governors Meeting
Tues, Jun 9 Committee Meetings
Wed, Jun 10 Committee Meetings
Tues, Jun 16 Audit Committee Meeting
Thurs, Jun 18 Board of Governors Meeting
UBC Okanagan
Wed, Sep 9 Committee Meetings
Thurs, Sep 10 Committee Meetings
Thurs, Sep 17 Audit Committee Meeting
Wed, Sep 23 Board of Governors Meeting
Tues, Nov 17 Committee Meetings
Fri, Nov 20 Committee Meetings
Tues, Nov 24 Audit Committee Meeting
Thurs, Dec 3 Board of Governors Meeting
   

2027

Wed, Jan 27 Board of Governors Meeting Virtual
Thurs, Feb 11 Finance Committee Meeting
Tues, Mar 16 Committee Meetings
Wed, March 17 Audit Committee Meeting
Thurs, Mar 18 Committee Meetings
Wed, Mar 31 Board of Governors Meeting
Wed, Jun 9 Committee Meetings
Thurs, Jun 10 Committee Meetings
Thurs, Jun 17 Audit Committee Meeting
Thurs, Jun 24 Board of Governors Meeting
UBC Okanagan